|Overwhelmed by email? Tips to get organized|
|An organized inbox is a necessity for busy professionals|
|Published Monday, August 5, 2013 11:10 am|
|PHOTO/ MICROSOFT IMAGES|
|An organized inbox is a necessity for busy professionals, but a daily influx of emails can feel overwhelming. However, a few tweaks can make organizing your inbox more manageable and efficient.|
As more of our correspondence takes place electronically – from shopping and banking statements to e-vites to hang with friends– it can be easy to get overwhelmed by the influx of email received on a daily basis.
An organized inbox is a necessity for busy professionals. It can save you time and increase productivity, both professionally and personally.
“An organized inbox represents an organized life,” said Josh Rosenwald, CEO of Unroll.me, a tool for consolidating email. He offers these tips to make email work better for you:
When sending emails, pay attention to your subject line. It will help you in the long run. Don’t just use a generic subjects. Get specific.
By being specific in the subject and body of your email, you can make your emails and threads more searchable later when you need them. Referencing past emails is a great way to find information you need quickly, such as phone numbers or the details of an upcoming event or appointment.
“Purchase a few things online; sign up for a few newsletters and before you know it, your inbox will be cluttered with mass marketing emails,” said Rosenwald. “Many will be totally irrelevant to you.”
Unsubscribe to any newsletters or mailing lists that no longer serve a purpose. Most emails have default settings that organize by date. Periodically, organize your email by subject line or sender. This will make it easier to select groups of email to delete or file in another folder.
While you won’t be able to tend to every item in your inbox instantaneously, there are plenty of emails that require no more than a one-sentence response.
“There’s no sense in letting these quick action items pile up to the point where they eventually feel unmanageable,” said Rosenwald. “It will help you feel productive to take care of these smaller tasks right away.
Whether you use a “to-do” folder in your inbox or a flagging system, be sure to stay on top of those emails you’re putting off for later. It can be all too easy to forget they exist.”
Just as you wouldn’t let your physical mail pile up, so too should you handle your emails promptly and efficiently.
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